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how to do academic report writing?

Table of Contents

Want to know how to do academic report writing? Then you need to read this blog, which will provide you with all the information.

What is a report, and how does it differ from the process of preparing a paper? The content of a report is condensed and organized logically. When a project is done, these documents are often used to tell people what happened.

Essays, on the other hand, are frequently used to demonstrate your knowledge of a subject to a lecturer. Because they are discursive pieces of literature, their structure can be left up to the author to choose.

how to do academic report writing professionally?

What is the report’s objective and in what capacity is it meant to be used?

Before you start writing the report, you need to figure out who you’re writing it for and why the study was commissioned in the first place.

As you put together your report, think about who will be reading it and what information they will require. A report may be required, for example, for the following reasons:

  • Members of the general public interested in taking part
  • academic staff members, to name a few.
  • the highest level of management.
  • A consumer, also known as a client, is someone who purchases something.

Reports are routinely assessed on their content, structure, layout, language, and citations, among other factors. Consider the following as an example of the major topic of your report:

  • Are you working on a report about an experiment you did?
  • Is it part of the document’s goal to provide background information?

Is it appropriate for you to make action-oriented recommendations?

The language employed in report writing is formal.

Reports, on the other hand, are written in a simple and direct language that is very different from the language used in essays.

They are typically divided into sections to make them easier to read, with each section having its own set of headings and sub-headings. In addition to more structured phrases, it’s possible that these sections will incorporate bullet points or numbers. For obvious reasons, paragraphs in a report are often shorter than those in an essay.

Essays and reports, both sorts of academic work, are examples of academic work that can be obtained online. In your writing, you will need to use correct sentence structure, vocabulary, and punctuation.

Because academic writing is meant to be official, you should avoid using apostrophes and contractions like “it is” and “couldn’t” in your writing. Instead, explain your thoughts with the terms “it is” and “could not.”

A project’s structure and organization are crucial concerns.

Reports, unlike essays, are written in a considerably more formal tone than they are in an informal tone. They are separated into sections and sub-sections to make them easier to read, and they are formatted with bullet points or numbers to make them more readable.

Despite the fact that report structures differ by discipline, the following are the most typical ones:

When you first open a book, the title page is the first thing you see.

This page should be informative and descriptive in APA style. The title page should explain the report’s subject quickly and clearly.

a brief summary of the main points (or executive summary in business reports).

In a single paragraph, the report’s abstract provides a concise explanation of the report’s context, techniques, findings, and conclusions. Its goal is to give the reader a high-level overview of the report before moving on to the next section, hence it should come last in the document.

After giving an overview of the main problem and goals, the executive summary should move on to the main findings and suggestions.

By checking the table of contents, readers will be able to select which sections of the book are most essential to them. Before you send your report to a publishing service, make sure that the contents page shows the overall structure of your report in the right way.

To see what I mean, look at this table of contents sample.


In your introduction, be sure to provide information about the research’s background as well as the investigation’s goals and objectives. In this part, you can also refer to the literature, reporting what is already known about your question/topic and whether there are any knowledge gaps. Some studies also include ‘Terms of Reference,’ which should include information such as who requested the report, what it covers, and any constraints to the scope and content of the study.


You should mention what you conducted as part of your study if you included it in your report. You may have done things like conduct client interviews, run focus groups, or perform a literature study, among other things. Describe the materials and processes used in the methodology section so that other people can, if possible, do the same thing you did.


You should provide an objective review of your findings in the results/findings section, which can be expressed visually using tables, graphs, and figures that highlight the most important findings and trends. A discussion on the implications of your findings should also be included. It is not necessary to provide explanations for your findings, and you should avoid doing so (this will happen in the discussion section).


It is expected that you will critically assess the information you have gathered during the argument. Perhaps you’ll need to restate what your report was supposed to prove, as well as whether or not you were successful. Also, it’s important to make sure your findings are accurate and useful, as well as show how they fit into a bigger body of research.


This portion of your report should summarise your investigation’s results and suggest recommendations for more research or action. You may discover that, as a result of your inquiry, you need to offer a list of specific suggestions in your report.


A list of all the sources you used in creating your paper may be found in the references section of your report. If you write a report for your school or department, it should be formatted in the way that your school or department usually refers to things. This could be Harvard, Numeric, OSCOLA, or another style.


Appendices should be utilized to augment the report’s main body with supplementary information on issues not covered in the main body. It is referred to as an appendix in a document with only one item in the appendix; it is referred to as a document with numerous appendices in a document with many things. Appendices can be used to give backup material, which is often data or statistics. However, the information in the appendices must be directly related to the report’s content. Appendices can be used to convey additional information, such as facts or statistics.

Appendices can be organized alphabetically or numerically by labeling them with titles such as Appendix A or Appendix 1. The order in which the items appear in your report’s appendix is decided by the order in which they are mentioned in the body of your report unless otherwise stated. Throughout the body of your report, include references to your appendices, such as ‘See Appendix B for a breakdown of the questionnaire results.’ Don’t forget to add a list of appendices to your table of contents if you have any!

Presentation and layout are important factors to consider.

Reports are usually organized into sections, and they may include both written and visual data, such as graphs and tables. As a result, the design and presentation of the data are critical factors.

As for font sizes, margins, text alignment, and other aspects of the presentation, follow what your teacher or the module manual tells you to do in terms of these things when you write your report.

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